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ASKHAM BRYAN.org.uk

Welcome to the Askham Bryan website.

The aim of this website is to provide the residents of Askham Bryan with information about their community. It provides information on the activity of the Parish Council, St Nicholas' Church, village events as well as other information that should be of interest.

We also welcome your suggestions. If you think there's something further we could include. Please contact us via the 'contact us' page.

This website is funded and maintained by Askham Bryan Parish Council.

For the Latest Draft Minutes, please scroll down:

Askham Bryan Parish Council

Meeting to be held on Thursday 16 January 2020 at Askham Bryan Village Hall at 7pm.

AGENDA

1. To receive and approve where requested apologies for absence – Cllr. Smith
2. To receive any declarations of interest not already declared under the council’s code of conduct or
members Register of Disclosable Pecuniary Interests and to receive and consider any applications
for dispensation.
3. Public Participation
4. To approve and sign the Minutes of the meeting of the Parish Council held on 21 st November 2019
5. Planning Matters
a. Planning Applications Received
i. 19/02500/TCA – Fairlawn, 127 Main Street - Fell Poplar tree in a Conservation Area
b. Planning Decision Notices Received
i. 19/02260/TCA - Park Farm, 95 Main Street - Fell Cobnut, crown reduce and thin
Cherry in a Conservation Area – approved
ii. 19/01769/FUL - Old School House, 3 Main Street Askham - Erection of 1no. single
storey dwelling house with associated works – refused
iii. 19/02358/TCA - 109 Main Street - Fell Damson tree in a Conservation Area -
approved
iv. 19/02327/FUL - Sequoia House 4 Main Street - Single storey side extension after
demolition of existing garage - approved
v. 19/02500/TCA – Fairlawn, 127 Main Street - Fell Poplar tree in a Conservation Area

6. To receive the North Yorkshire Police Crime Report
7. Ward Councillor’s Report
8. Other Matters
8.1 To note correspondence relating to the bonfire night event held on 5 th November and to
consider a response.
8.2 To appoint a voting representative for the YLCA.
8.3 To consider a resolution to adopt grievance and disciplinary policies following the National
Association of Local Councils template as circulated 21 st December.
8.4 Report of the YLCA Webinar, Lawful Agendas and Minutes held on 27 November 2019 and
attended by Cllr. Steele
8.5 To set a date for the Annual Parish meeting
8.6 To approve the purchase of waders for the purposes of maintenance of the pond

9. To consider financial issues as below
9.1 Bank Reconciliation – report on current finances
9.2 Report of invoices to be paid – £20,151.60 for the purchase of the land including £14,000
purchase price plus associated fees for land registry and searches. To approve other
payments £385 to the Yorkshire Local Councils Associations for (£360 Spring conference
training, £15 webinar), Clerk’s Expenses (100 Second Class postage stamps £61, land
registry searches £6), Society of Local Council Clerks annual subscription (pro-rata)
£26.58, Clerk’s Salary 01/10/19 to 31/12/19.
9.3 To consider a resolution to update the signatories on the bank account.
9.4 Consideration and approval of budget for 2020-21.
9.5 Review and approval of proposed precept income for 2020-21
10. To consider Correspondence received by the Clerk since the last meeting and agree further action
where necessary (11-20)
11. Dates of future meetings for 2020: 
20 February, 19 March, 16 April, 21 May, 18 June, 16 July, 20 August, 17 September, 15
October and 19 November.

Askham Bryan Allotments for Stone and Gravel

Charity

Meeting to be held on Thursday 16 January 2020 at Askham Bryan Village Hall following the

Parish Council meeting
AGENDA

1. To approve and sign the Minutes of the meeting held on 21 st November 2020
2. Financial Report.
 To note the Play Area inspection invoice paid £90.60 and to note the £200 donation
proceeds from the Music Evening
 To approve a change in signatories with a recommendation that three Councillors become
authorised signatories (still needing two signatures on each cheque)

3. Purchase of the Village Play Area – update

Welcome to...

Draft Minutes:

ASKHAM BRYAN PARISH COUNCIL
MINUTES of a meeting of the PARISH COUNCIL
held on Thursday 21 st November 2019 at 7pm at the Village Hall.
PRESENT: Councillor Andrew Steele (Chair)
Councillors Darryn Mitchell
Kathryn Smith
Kirsty Smahon
Mark Walker
Simon Peers

In attendance: Six residents, Ward Cllr. Anne Hook and the locum Clerk.
1 APOLOGIES: Cllr. Hopwood.
2 DECLARATIONS OF PECUNIARY INTEREST – Cllr. Walker regarding planning application
19/02121/FUL.
3 PUBLIC PARTICIPATION
Concern was expressed regarding the village bonfire night event. This had been heavily oversubscribed,
similar events held locally had been cancelled and organisers of several of those events had suggested to
disappointed attendees that they attend the Askham Bryan event instead. It was reported that over a thousand
people had been turned away and that coaches were coming bringing people from Halifax. This had had a
negative effect on those living nearby with large volumes of traffic and inconsiderate parking on verges and
elsewhere to the extent that any emergency vehicles would not have been able to get through and traffic
problems on the road to Askham Richard and at road junctions. There had been a confrontation between two
drivers with neither willing to give way. There were concerns about the use of fireworks close to the roadside
and a suggestion that more marshals were needed and comments about the use of Hughes’ Field. It was
noted that the college had also held an event and that a joined-up approach would have solved some of the
issues. The college has space for parking which could have been made use of. The same event last year
attracted about four-hundred people (this being the first time the event had been run). Those involved in this
event advised that lessons had been learned and the vicar of Saint Nicholas’ Church had written to all affected
residents to apologise. Insurance obligations had been met, a clicker had been used to measure attendance
with no one else being allowed entry after ten to seven once the maximum number had been reached and risk
assessments had been carried out.
Another resident thanked the Parish Council (PC) for supporting residents’ concerns regarding the planning
application for the Old School House and encouraged the PC to respond in similar manner to the revised
application.
Another resident raised concerns about the temporary traffic restriction on footpath 2/9/10. This restriction
applies for a year from 15 th November 2019. She passed round a communication from the Open Spaces
Society.
4. TO APPROVE AND SIGN THE MINUTES OF THE EXTRA-ORDINARY MEETING OF THE PARISH
COUNCIL HELD ON 3 rd OCTOBER 2019
It was resolved that the minutes of the extra-ordinary meeting of the PC held on 3 rd October 2019 having been
circulated, be approved and that the Chair be authorised to sign.
5. PLANNING
a. Planning Applications Received
The following applications had been received since the previous meeting. The PC had no objections
to the first four listed.
i. 19/02260/TCA - Park Farm, 95 Main Street - Fell Cobnut, crown reduce and thin Cherry in a Conservation Area
ii. 19/02358/TCA - 109 Main Street - Fell Damson tree in a Conservation Area
iii. 19/02121/FUL - OS Field 5840 To West Of Westwood Lane - Erection of agricultural storage building
iv. 19/02327/FUL - Sequoia House 4 Main Street - Single storey side extension after demolition of existing garage
v. 19/01769/FUL - Old School House, 3 Main Street - Erection of 1no. single storey dwelling house with associated works
- revised application submitted.
There were concerns about the revised application for the Old School House. The revised plans still left
the extension to the property in front of the building line and there was still loss of greenbelt. There were
concerns that the hedge would be removed and it was noted that the revised plans would lead to the
loss of two more trees compared to the original proposals. There were still concerns about access
rights in the title deeds. It was resolved to continue to express considerable objections to the
proposal.
A report of all applications received by City of York Council the previous week had highlighted an
application for removal of 845 metres of hedgerows from Askham Fields Junction to Buckles Inn. Ward
Cllr. Hook was aware of this.
b. Planning Decision Notices Received
The following decision was noted;
57 Askham Fields Lane – approved
It was resolved to give the Clerk delegated authority to respond to non-contentious planning and tree works
applications following advice from Parish Councillors where the deadline for comments was before the next
PC meeting, proposed Cllr. Steele, seconded Cllr. Mitchell, all in favour. Meeting monthly would reduce the
likelihood of this situation occurring. It was agreed that a non-contentious application be defined as one where
no Councillor had any objections.
6 TO RECEIVE THE NORTH YORKSHIRE POLICE CRIME REPORT
The report was received showing that there were no reported crimes in the Parish in October.
7 REPORT FROM WARD COUNCILLOR HOOK
Ward Cllr. Hook reported on her conversations with Tim Goodall. If City of York Council are minded to approve
the planning application for the Old School House, then she will call it in, in which case all objectors will
receive an invitation. Ward Cllr. Hook said how much she enjoyed the event the previous Sunday. She also
spoke about speed limit changes from both Councils next year where her support will be sought.
8 RECREATIONAL AREA
8.1 It was resolved to rebrand the Play Area and call it a Recreational Area, proposed Cllr.
Smahon, seconded Cllr. Peers, all in favour. This would allow applications for grant funding
to be made to organisations other than those just catering for children’s play.
8.2 A quote for maintenance of the Recreational Area had been circulated to all. It was agreed
in principle to change the maintenance structure from one of volunteers to one of a
contractor and that further quotes be sought for formal consideration at a future meeting.
8.3 It was agreed in principle to consider to sell the ride-on mower with the church being given
first refusal once an idea of its value had been established.
8.4 It was agreed in principle to change the mound to a wildflower garden to reduce
maintenance costs and that an estimate of costs be sought for formal consideration at a
future meeting.
8.5 It was resolved that a regular quiz night can raise funds solely for use on the Recreational
Area, proposed Cllr. Smahon, seconded Cllr. Mitchell, all in favour.
8.6 It was resolved that a Recreational Area working party of interested parties lead by Cllr.
Smahon and supported by Cllr. Mitchell be established for the purposes of fund-raising and
management with a budget of £500 for maintenance (plus any funds raised by the working
party), proposed Cllr. Steele, seconded Cllr. Peers, all in favour. The working party would
report regularly to the Parish Council. Appropriate terms of reference would be drafted.
They would seek approval of the Parish Council for any capital expenditure over £100.
8.7 An offer by City of York Council of a survey as part of their investment into play areas was
noted. The Clerk had replied accepting their offer and further news was awaited.

9 NATURAL ENVIRONMENT GROUP
Having obtained three quotes, it was resolved to accept a quote for £450 for paving and chair, proposed Cllr.
Michell, seconded Cllr. Smahon, all in favour.
Cllr. Mitchell reported on progress regarding the sale of land and on his latest conversations with the solicitors.
There was a proposed clause which would not allow the sale of tickets on the land and agreement on this
clause was needed for both parties to agree terms of sale. Cllrs. Mitchell and Mahon had met with a
representative of the college to discuss this.
10 FINANCE
10.1 The Responsible Financial Officer (RFO) reported that the bank balance as of 23 rd
October 2019 as £24,005.11.
10.2 A payment of £178.20 for Hardwood Play Chips was approved and retrospective
approval was given for a payment of £162.60 for legal fees relating to the acquisition of
the playing field. An invoice was awaited for Play Inspection. It was notes that Cllr.
Steele was booked on two webinar training courses at £15 each and that the RFO had
carried out land registry searches (£6). A budget monitor had been circulated to all.

11 CORRESPONDENCE
A list of correspondence received since the last meeting (items 1-10) had been circulated and the contents
noted.
12 BUDGET FOR 2020/21 AND CLERK’S REMUNERATION
12.1 Budget 2020/21
Estimated expenditure for the next financial year was;
Room Hire £175, Website £60, Insurance £375, Audit Fees £75, Subscription to Yorkshire Local
Councils Associations £225, Stationary £100, Postage £65, Play Area Maintenance £500, Play
Area capital expenditure £22,000, Training £500, Natural Environment Group including Pond
Maintenance £500, Information Commissioner £35, Recreational Area £3,300 (including £100
annual inspection fee, £500 Recreational Area working party budget and £2,800 grass cutting
without collection of clippings at £200 per visit).
There were no sources of income other than the precept and associated Council Tax Support
grant (£70) and fund-raising.
The need to get the signatures on the mandate was noted with a suggestion that Cllr. Peers be
one of the signatories.
12.2 It was resolved to exclude of members of the press and public to allow discussion of item 12.3,
proposed Cllr. Steele, seconded Cllr. Michell, all in favour
12.3 It was resolved to increase the Clerk’s contracted hours to five hours a week (subject to review)
on Spinal Column Point 26 of the pay scales at £15.40 an hour, proposed Cllr. Steele, seconded
Cllr. Walker, all in favour.
The RFO would circulate a budget for the January meeting based on the above figures. The
budget would allow for an overlapping period in the event that following recruitment, an
inexperienced Clerk was appointed and needed a period of handover and training.

13 DATES OF MEETINGS FOR 2020
The dates of PC meetings for 2020 were noted as follows; 16 January, 20 February, 19 March, 16 April, 21
May, 18 June, 16 July, 20 August, 17 September, 15 October and 19 November. Cllr. Smith gave her
apologies for the January meeting.
The meeting closed at 8:55pm

Door to Door Cold Callers

The following message has been issued by North Yorkshire Community Messaging:

Cold Calling is on the rise in and around York. Groups of people are travelling into our area, claiming to be bona fide pedlars and are showing identification to claim this. The permits they are displaying are not valid for the City Of York. They are offering high priced cleaning items. If you have elderly/ vulnerable residents within your area please inform them not to engage with these people and not to open their doors to people they do not know. If your particular area is a no cold calling zone then would suggest that you contact Trading Standards and or City of York Council to highlight this activity. For all non emergency calls in relation to the above please ring 101 and report this to the Police. (Posted 19/11/17)

Letterbox Security Warning

North Yorkshire Police have been made aware of suspicious activity in relation to post being intercepted in external letterboxes. There have been a handful of calls in the county in relation to such incidents. Police are asking residents to be vigilant and report anything suspicious on 101.

Please consider the following when using external letterboxes:

• Ensure the letterbox is secure, and cannot be accessed by anyone else. Consider the location of the letterbox carefully, is it easily seen
• Don’t leave mail uncollected for long periods
• Consider using mail collection services, especially when you are going away for a period of time.

If you suspect your mail has been stolen, contact the sender immediately and Royal Mail.

If you suspect you are a victim of identity theft, please contact Action Fraud on 0300 123 2040

Mobile Library - Use it or lose it!

Askham Bryan is lucky enough to benefit from the Mobile Library service. The Mobile Library provides a range of books for adults and children, including large print, audio books and language courses.
You can expect many of the same services that you would find in our other libraries, such as community information and children’s activities, for instance the Summer Reading Challenge. You can return books from other York libraries to the Mobile Library, get your York Card updated and request books.
The Mobile Library visits every fortnight on Thursday between 11.10 and 11.40 and parks near the pond, usually outside the church gates. Follow the link for the latest dates:
http://www.york.gov.uk/info/200181/libraries_and_archives/826/mobile_library_timetables/4
Visit us at: www.york.gov.uk/libraries
Like us on Facebook: facebook.com/ExploreYorkLibrariesandArchives
Follow us on Twitter: twitter.com/yorklibrariesuk

News by ABmail

Would you like to be kept better informed about what's going on in Askham Bryan?; receive reminders about events, activities? Well ABmail maybe just the ticket.

The ABmail service will provide information about issues and events affecting Askham Bryan. This will aim provide updates on events taking place in the village, along with any other issues we feel maybe of interest to residents. For example:

- Village events
- Neighbourhood Watch alerts
- News on proposals that may impact our community
- Updates and news from other Village Groups
- New information made available on the village website

To get receive ABmail emails you will need to sign up to the service, which you can do on the News by ABmail page.