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Latest Charity Meeting Minutes

Please note - these minutes are draft until ratified at the next Charity Meeting.

Latest Minutes Available: February 2020

Parish Charity Meetings are held immediately after each Parish Council Meeting. The Parish Council is the Trustee for the Charity.

Askham Bryan Allotments for Stone and Gravel Charity
MINUTES of a meeting of the Askham Bryan Allotments for Stone and Gravel Charity
held on Thursday 20 th February 2020 at 7:45pm in the Village Hall.
1. Minutes of the Meeting held on 16 th January 2020
It was resolved that the minutes of the Charity Meeting held on 16 th January 2020 having been
circulated, be approved and signed, all in favour.
2. Financial Report.
 There was £9,069.91 in the Co-Op account and about £8,500 invested with the CCLA. Attempts
were ongoing to get the mandate changed to allow current Parish Councillors to sign cheques
and access statements.
 Trustee information on the Charity Commission website had been updated since the last
meeting.
 A £1,000 budget was agreed for commemoration of the 75 th anniversary of Victory in Europe
(VE) Day. This included £500 for bands, £200 marquee hire, £100 for a generator, £80 for a
stage plus other items such as a bouncy castle and advertising.

3. Purchase of the Village Play Area.
It was resolved that the Stone and gravel charity trustees now surrender all title and role for the play
area following completion of the sale of land, proposed Cllr. Mitchell, seconded Cllr. Smahon, all in
favour.
The meeting closed at 8pm

Signed

Chairman
19 March 2020

Askham Bryan Allotments for Stone and Gravel Charity
1. Minutes of the Meeting held on 21 st November 2019
It was resolved that the minutes of the Charity Meeting held on 21 st November 2019 having been
circulated, be approved and signed, all in favour.
2. Financial Report.
 It was reported that the balance in the Charity bank account was £8,687.91. The Clerk would
produce an income and expenditure spreadsheet to assist budgeting. All income relating to the
recreational area would be ring-fenced.
 It was noted that the Charity Commission website showed out of date information regarding the
registered trustees. The Clerk would take the necessary action to bring this up to date.

3. Purchase of the Village Play Area.
This agenda item had been discussed as part of the Parish Council meeting. An explanation of the
solicitor’s fees was given. Agreement had been reached with the college with a condition that they be
notified when fund-raising events are taking place on the land and on the understanding that events be
run on a not for profit basis (with monies raised being used for maintenance). The land would be used
by the parish Council for an event to commemorate the seventy-fifth anniversary OF Victory in Europe
(VE) Day.
The meeting closed at 8:25pm