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Parish Council Minutes

Please click on the relevent meeting date to open the minutes.

 

 

2020 Minutes:

17 September - Please note -  These minutes are draft until endorsed at the next Council Meeting

20 August

22 July (extraordinary meeting)

16 July

8 July (extraordinary meeting)

18 June

21 May

19 March

20 February

16 January

 

2019 Minutes:

21 November

3 October

 

Previous minutes will be uploaded again shortly, we are just updating our process, please bear with us.

 

 

 

ASKHAM BRYAN PARISH COUNCIL

MINUTES of a meeting of the PARISH COUNCIL

held on Thursday 20 th February 2020 at 7pm at the Village Hall.

PRESENT: Councillor Andrew Steele (Chair)

Councillors Darryn Mitchell

Doreen Hopwood

Kathryn Smith

Kirsty Smahon

Mark Walker

Simon Peers

 

In attendance: One resident, Ward Cllr. Anne Hook and the locum Clerk.

1 APOLOGIES: None

2 DECLARATIONS OF PECUNIARY INTEREST – None

3 PUBLIC PARTICIPATION

One member of the public was present, no issues were raised.

4. TO APPROVE AND SIGN THE MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 16 th

JANUARY 2020

It was suggested that the wording of item 9.4 be changed from budget for play area maintenance to budget for

recreational area maintenance. It was resolved that subject to this amendment, the minutes of the meeting of

the Parish Council (PC) held on 16 th January 2020 having been circulated, be approved and that the Chair be

authorised to sign.

5. PLANNING

a. Planning Applications Received

No Planning Applications had been received since the last meeting

b. Planning Decision Notices Received

The following decision was noted:

19/02121/FUL - OS Field 5840 To West of Westwood Lane - Erection of agricultural storage building – refused

6 TO RECEIVE THE NORTH YORKSHIRE POLICE CRIME REPORT

The report was received showing that there were no reported crimes in the Parish in January.

7 REPORT FROM WARD COUNCILLOR HOOK

Ward Cllr. Hook reported that there should now be an extra litter bin near the college. She would forward an e-

mail about dog-fouling. The City of York Council budget would be debated the following Thursday.

8 OTHER MATTERS

8.1 Mill Lane. It was noted that there were proposed amendments to the traffic regulation order

on Mill Lane introducing restricted parking. The Parish Council were supportive of these

proposals.

8.2 75 th anniversary of Victory in Europe (VE) Day. It was agreed that the Parish should

mark this anniversary by holding an event on the recreational area on 8 th May 2020.

Approaches would be made to Community groups including Brownies, the Women’s

Institute, the college, the Village Hall, the public house (who hold an appropriate licence). A

working party would be formed and Cllr. Peers would lead on organising. Suggested ideas

included a bouncy castle, live music, a bar and dressing up in the style of the 1940s. A

marquee would be hired. The event would follow the national timeline with regard to the

ringing of church bells and having the last post.

8.3 Copmanthorpe roundabout improvements. The Chair reported that he had received e-mails from residents about this. The works will ease congestion by making the exit into two

lanes but it wasn’t clear how this would be achieved without having a negative effect on

other exits. Ward Cllr. Hook agreed to contact Traffic to request formal consultation on the

detail of the plans and to request that someone from Traffic attend the next PC meeting.

There were also concerns that the slip roads onto the westbound A64 and exiting the

eastbound lane need to be longer.

8.4 Leaflets. Leaflets advertising the quiz had been printed and Cllr. Mitchell had a receipt for

the ink cartridges used. The quiz was being held on the second and last Thursdays of the

month. A complaint about dog-fouling had been received. It was decided that rather than

printing leaflets asking for dog owners to be considerate, a direct approach would be made

to one dog owner who had been identified by the complainant. Part of the problem was that

dogs were not being kept on a lead and therefore not always visible to the owner. Cllr.

Smahon agreed to approach the owner in question and Cllr. Walker agreed to monitor the

situation and advise the PC accordingly.

 

9 FINANCE

9.1 Bank Reconciliation. The Responsible Financial Officer (RFO) reported that the bank

balance as of 11 th February 2020 was £23,364.91.

9.2 Anticipated payments. The RFO presented a list of payments. It was noted that the sale

of the recreational area land has been completed at a cost of £20,770.80. This was higher

than reported at the January meeting due to the original cheque not being accepted for

clearance by the bank. Other payments were £285 for Yorkshire Local Councils

Associations training, Clerk’s Expenses £78.41 (100 Second Class postage stamps £61,

land registry searches £6, postage - next day delivery £10.92, signing in book - 49p),

Society of Local Council Clerks annual subscription (pro-rata) £26.58, payment of

expenses of £311.50 to a resident who has spent money on the play area (see item 9.4),

Village Hall Hire in 2019 - £168 and Clerk’s salary and deductions for tax and National

Insurance payable to HMRC. It was noted that the chair for the pond would be delivered

the next day at an estimated cost of £400.

9.3 Bank signatories. Confirmation had been received from the bank that the mandate had

been changed and that Cllrs. Peers and Steele were now signatories on the bank account

and that two former Councillors were no longer signatories. Forms had been completed to

add Cllr. Smith as a signatory. The need to remove another former Councillor was noted.

Cllr. Mitchell was thanked for the time he had spend liaising with the bank and the solicitors

including personal visits.

9.4 It was resolved to approve reimburse a resident who had spent money on the children’s

playground (hydraulic breaker hire £58.08 + VAT, Chair seat £91.50 + VAT, two bags of

aggregate at £55 + VAT each), all in favour.

 

10 CORRESPONDENCE

A list of correspondence received since the last meeting (items 21-32) had been circulated and the contents

noted.

11 DATES OF MEETINGS FOR 2020

The dates of PC meetings for 2020 were noted as follows; 19 March, 16 April, 21 May, 18 June, 16 July, 20

August, 17 September, 15 October and 19 November.

The meeting closed at 7:45pm

Mins 19 March 2020 - revised